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Medina County Clerk of Courts seeks home for pallets of files

  • 23368442

    Tracie L. Handy, center, is leaving the Medina County Board of Elections after 41 years. She was commended by Medina County Commissioners Bill Hutson, left, and Pat Geissman on Tuesday.

    BOB FINNAN / GAZETTE

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23368442

Tracie L. Handy, center, is leaving the Medina County Board of Elections after 41 years. She was commended by Medina County Commissioners Bill Hutson, left, and Pat Geissman on Tuesday.

BOB FINNAN / GAZETTE Enlarge

MEDINA — The Medina County Clerk of Courts is looking for a new home to store thousands of files.

Clerk of Courts Dave Wadsworth said he stores 1,900 boxes of old files at Gateway Records Management, which has been sold in Medina Township. At the county commissioners meeting Tuesday, he said Access Ohio, with an office in Brecksville, has purchased Gateway’s operations.

“It’s causing a big problem for me,” Wadsworth said. “It’s created an unexpected blip for me. It’s going to be costly.”

Access has proposed shipping all of Wadsworth’s files and archives to its storage facility in Brecksville. That won’t work for Wadsworth, whose staff needs to access files for cases the common pleas judges need.

“It will cause a huge and costly problem to access our records,” he said. “I’m not willing to go forward with that and I’ve asked them not to move any of my boxes.”

Access wants the boxes moved out because it is going to repurpose the Gateway building, Wadsworth said.

“I have to get everything out of there,” he said. “In order to serve the public properly, I need to have the records within the county, so I don’t have to pay somebody for an hour’s drive (to retrieve them). We’re just running out of space in this county.”

Wadsworth noted he must store old auto titles for at least seven years before he can destroy them, even though they “are all scanned and imaged by the state.”

He said they are stored in boxes on pallets.

“They are dead weight,” Wadsworth said. “For seven years, we have to hold (onto) those titles.”

The clerk of courts might have found a new home for the files.

Assistant Prosecutor Michael Lyons is reviewing a new lease for the courts at 620 Corporation, 620 E. Smith Road.

“We’re going to make our own archives,” Wadsworth said. “This may be a temporary thing.”

Wadsworth said he previously paid $2,200 a month at Gateway. He said 620 will charge him $1,700 a month for 4,800 square feet.

“It’s ideal for what I’m doing,” he said.

He said he also stored records in the Remsen Building, which recently was sold in Medina Township to Medina Creative Housing.

In other news:

  • Tracie L. Handy is leaving the Medina County Board of Elections today after 41 years on the job.
    Handy, who is moving to Florida, started as an Election Day poll worker in 1977 and became a part-time employee in 2008 at the elections board office. She continued to work at the polls and serves as a supervisor on election days. Handy provides troubleshooting expertise and offers additional assistance to the other poll workers.
    She also continued her education on the most up-to-date voting information.
    Officials at the elections office say they will miss her talents, kindness and take-charge spirit.
    Commissioners commended Handy with a resolution for her years of service.
    “Everyone who works at the board of elections is like family to me,” Handy said. “I was hired there four presidents ago. I was born and raised here, so leaving is a bit difficult. It’s a new adventure and I’m ready to take that on.”
  • Mark Barber was lauded for his 21 years of service with Medina County Job and Family Services. He is retiring from the Child Support Enforcement Division on July 27.
    Officials said he was a diligent worker, who provided exceptional customer service.
  • The Medina County Engineer’s Office has accepted a bid of $413,555 from Cuyahoga Bridge and Road Inc., of Seville, to replace a bridge on Kennard Road in Harrisville Township.
  • Commissioners will meet next week at 8:30 a.m. Monday instead of their regular time of 9:30 a.m. Tuesday.
Contact reporter Bob Finnan at (330) 721-4049 or rfinnan@medina-gazette.com.
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